Questions related to the GTD approach, including best practices and common tools
Your Next Actions lists should just reflect your commitments. If the lists are “too long,” either you need to get used to a big lists of still-undone things (renegotiating regularly with the whole batch that it’s OK you’re not doing all of them right now) or you need to make fewer commitments. However, most people’s lists aren’t really complete, which makes big lists feel much worse, because you don’t know how much ELSE there might be lurking in the dark.
We suggest you keep your system as simple as possible, but no simpler, as Einstein says. The most complex-looking part of the process is the set of various lists for next actions (at phone, at computer, at the office, at my boss, etc.) But there’s method to that madness. If you buy into the best practice of tracking everything you have attention on, you will probably have over 100 next actions. Sorting them into separate lists by context actually makes it easier to review what you can do at any point in time.