Your Next Actions lists should just reflect your commitments. If the lists are “too long,” either you need to get used to a big lists of still-undone things (renegotiating regularly with the whole batch that it’s OK you’re not doing all of them right now) or you need to make fewer commitments. However, most people’s lists aren’t really complete, which makes big lists feel much worse, because you don’t know how much ELSE there might be lurking in the dark. When it’s really the TOTAL of actions, then it actually makes it much easier to see it from the bigger picture and make good, objective judgments about the actions and your interaction with them.